Scheduling Coordinator – West Palm Beach, FL 2037210

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Job Overview:

The Scheduling Coordinator plays a vital role in the daily operations of clinics. Under the direction of the Scheduling Manager, the Scheduling Coordinator will schedule clinic staff each month, based on company’s need. This position will ensure all working clinical hours are allocated correctly and accurately amongst staff. 

Essential Responsibilities:

  • Creates schedule templates based on tiers each month.
  • Assigns staff to schedule templates.
  • Ensures all full-time employees receive the required full-time hours for each month.
  • Complete and publish schedules by deadline given.
  • Communicates with the Area Managers to report any staffing issues. 
  • Becomes familiar with the FLEX shift and monitoring daily staffing needs. 
  • Assist the Scheduling Manager with new operation projects or tasks, as required. 
  • Remains current with company emails, trainings, and policies. 
  • Creates a newly signed-off employee’s schedule and reviews any upcoming terminations.
  • Create schedules for all Front Desk, Medical Assistants, and RT/BXMOs.
  • Performs other job-related activities, as they are needed to achieve the purpose of the job. 

Required Qualifications:

  • High School Diploma or Equivalent 
  • At least 1-2 years of medical office/healthcare experience 
  • At least 2 years of experience and expertise with Microsoft Office (Word, Teams, PowerPoint, Excel) 
  • Demonstrated ability of utilizing and executing administrative systems and processes consistently and proficiently to contribute to operational success 
  • Excellent communication skills with all levels of an organization

Preferred Qualifications:

  • Bachelor’s or Associate’s degree in healthcare administration, business management, or related field

License and/or Certifications:

  • N/A
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